Georgetown Recreation Club - Dunwoody's Most Fun Pool, Tennis & Social Club

Volunteer Sign Up

Georgetown Dolphins Volunteer Sign Up

Hi Dolphin parents,

Our first meet is right around the corner and it takes many volunteers for the meets to run smoothly.  We need all families to sign up for at least 3 slots during the 5 meet season. Descriptions are posted at the bottom of this page.

Most of the jobs only require you to work half of the meet, so there should be plenty of time to watch your swimmer.  You will receive a reminder one day before each meet you’ve signed up to work.  If you cannot fulfill your volunteer obligation you must find your own replacement.  If you have any questions please email Patty Gumbrill or Jaime Jones at maimsterjones@gmail.  Thanks in advance for all your help!

Patty Gumbrill

Volunteer Descriptions

Listed below is a brief description of the volunteer positions that need to be filled for every meet. None of the jobs are especially difficult and simple training is provided as needed.   Each swim family is expected to volunteer for 3 job slots during the 5 meet season.  Most jobs are only for half the meet.   Also, some jobs are best suited for experienced swim parents.


ANNOUNCER: Announces first, second and final calls for each event. Announces other pertinent information such as scores, results and general club information. Works closely with the starter to keep the meet running smoothly. The announcer will need to anticipate flow based on the number of swimmers, the stroke, the number of lengths to be swum, and the age of the swimmers. Training is required/preferred for this position.  Best for an experienced parent.


PLACE JUDGE: This volunteer determines the order in which the swimmer’s finished in the heat.  It is essential to have a strong personality and be willing to voice your opinion about the order of finish.  This volunteer has a front row seat at the finish line (and sometimes gets a bit wet!).  Best for someone with swimming experience.


JUDGES RECORDER: This person will stand behind the place judges with their own copy of a Judges Placing Form.   When the race is finished and the judges and starter/referee have ruled on the place finishes,  they will record the places in the appropriate block on the  Judges Placing Form. For swimmers who have been disqualified by the starter/referee the judges recorder will write  DQ in the place block for that swimmer. The judges recorder then passes the completed  UK Judges Placing Form to the master recorder. The Judges Recorder has no say in the order of finish and should not attempt to influence the place judges.  Best for an experienced parent.  Home Meets only.


MASTER RECORDER: The master recorder collects the Judges Placing Form from the Judges Recorder when the event is complete and all places have been recorded. The master recorder will then go to each lane and record each swimmer’s time in the Time Column of the UK Judges Placing Form as noted by the recording timer. With all places and times recorded, the master recorder will deliver the completed UK Judges Placing Form to the runner. You will work with another parent from the opposing team in this position.  Best for an experienced parent.


TIMERS: Records the swimmer’s time on provided lane sheets. Each timer is provided a stopwatch and assigned a lane; there are two timers for each lane.  One volunteer works the stopwatch and the other writes down the time. Timers are assigned to work for one half of the meet. This job gives you the best view of the pool and the swimmers during their races.


BULL PEN PARENT: Supervises a particular age group during meets, keeps track of swimmers – as best as they reasonably can, and gets swimmers lined up/organized by heat and lane for the deck manager.  For most age groups, two parents will share this job. This position is obviously more important for the younger kids and the parents for the youngest ages are especially critical for keeping the meet running smoothly. The assignment is for one half of the meet. An advantage of this job is that it keeps you with your swimmer.


DECK MANAGER: Responsible for lining up the swimmers by event, heat and lane and getting them to the starting blocks in the correct order and on time. Assigned to work for the entire meet. This job gives you the chance to see your swimmer immediately before his/her event. This position is not recommended for parents new to swim team.


DECK MANAGER ASSISTANT:  Helps the deck manager with the above jobs.  A great way to “try out” the deck manager position, learn the ropes, and see if it’s a fit for you.


RELAY HELPERS:  Helps the deck manager pull relays at the BEGINNING and END of the meet.  Takes swimmers to the correct side of the pool and makes sure they are in the correct lane.  The deck manager will show you how to do this.  This is a whole meet job, but you actually only work about 15 minutes at the start of the meet and 15 minutes at the end of the meet.


RUNNER: Responsible for obtaining the completed time sheets, place cards and DQ forms for each race from the timers and judges. The cards and DQ forms are delivered to the scoring table. The job title is very descriptive. Runners should have good tennis shoes that work well on slippery wet surfaces. Assigned to work for one half of the meet. This job keeps you moving around at the poolside and the time passes quickly.


COMPUTER: Responsible for entering data from time cards, judges slips and verifying data entered. With this job, you see the race results before anyone else. Training is required.  This job is great for someone who wants to stay cool.  Its recommended to partner with someone to do this job, so you can switch out and see your swimmer’s races.


RIBBONS: Places labels on ribbons; sorts and files ribbons into swimmer file folder. Assigned to work for one half of the meet. This job keeps you sitting down and out of the sun.


MEET SET UP:  Help get the pool ready for the meet.  Involves moving furniture around the pool deck.  Must report to pool at 3pm.  This job is best for someone without small children (< 6yrs.) Home Meets only.


MEET TEAR DOWN: Pick up trash, clean and pack up meet supplies.  Move pool furniture back to its original location.  Must be willing to stay about 30 minutes after meet over.  Home Meets only.


CONCESSIONS: Sells concessions under the large shelter at home meets. Helps set up and tear down concession area. Assigned to work for one half of the meet. Home Meets only.


GRILL MASTER: Grills hamburgers and hot dogs to sell at home meets. This job usually requires you to start prior to the meet and runs 3/4ths of the way through the meet.  Home Meets only.